Your Privacy is Important to Us

We're committed to protecting your personal information and being transparent about how we collect, use, and safeguard your data.

Quick Summary

What We Collect

Name, email, course outlines, academic data, usage information, website analytics

How We Use It

AI processing, deadline notifications, platform improvements

Your Rights

Access, correct, delete data; control AI processing; opt-out of analytics

Security

Encrypted storage, secure authentication, Google Cloud

Our Privacy Commitment

We respect your privacy and are committed to protecting your personal information in compliance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA). This policy explains how we collect, use, and protect your information.

Information We Collect

We collect only the information necessary to provide our academic management services:

Your name and email address for account creation

Course outlines and academic documents you upload

Academic information extracted from your documents (deadlines, assignments)

Email preferences and notification settings

Basic usage information to improve our service

Website analytics and interaction data through Google Analytics

How We Use Your Information

We use your information only for the purposes you expect:

Provide AI-powered assessment tracking and deadline management

Send email notifications about upcoming deadlines (if you choose)

Store and sync your academic data securely

Improve our platform functionality and AI accuracy

Provide customer support when needed

AI Processing

We use AI to extract academic information from your course outlines:

Your uploaded files are processed using Google's Gemini AI

Files are deleted after processing - we don't store the original documents

You can request to opt-out of AI processing (this limits functionality)

AI Accuracy Notice:

AI-extracted information may contain errors. Always verify important dates and details against your original documents.

Website Analytics & Tracking

We use Google Analytics 4 to understand how visitors use our website and improve our services:

Page views, session duration, and navigation patterns

Device type, browser, and general location (city/region level)

Button clicks and form interactions on our marketing site

Traffic sources (how you found our website)

Cookies & Tracking Technologies

Google Analytics uses cookies and similar technologies to collect this information. These are small files stored on your device that help us:

Distinguish between different visitors

Remember your preferences for future visits

Analyze site performance and user experience

Your Control Over Tracking

You have several options to control or disable tracking:

Use browser settings to block or delete cookies

Install the Google Analytics Opt-out Browser Add-on

Enable "Do Not Track" in your browser settings

Legal Basis for Analytics:

We collect analytics data based on our legitimate interest in improving our website and services. This is permitted under GDPR Article 6(1)(f) and similar privacy laws. You can opt-out at any time using the methods above.

How We Protect Your Data

We use industry-standard security measures to protect your information:

Secure authentication through Firebase

Encrypted data transmission and storage

Google Cloud's secure infrastructure

Regular security monitoring and updates

Your Privacy Rights

Under PIPEDA, you have the right to:

Access and download your personal information

Correct any inaccurate information

Delete your account and all associated data

Withdraw consent for data processing

Control how your data is used for AI processing

Opt-out of website analytics and tracking

File complaints with the Privacy Commissioner of Canada

How to Exercise Your Rights:

Email us at videna.psalmeleazar@gmail.com with "Privacy Request" in the subject line. We'll respond within 30 days as required by law.

How Long We Keep Your Data

Academic data: Kept while your account is active

Uploaded files: Deleted within 24 hours after processing

Account deletion: All data permanently removed within 30 days

Usage analytics: Anonymized after 2 years

Google Analytics data: Automatically deleted after 14 months

Third-Party Services

We work with trusted services to provide our platform:

Google Firebase for secure data storage and authentication

Google Gemini AI for document processing

Email services for deadline notifications

Google Analytics 4 for website analytics and user behavior insights

Google Analytics Data Processing

Google Analytics processes your website interaction data under our instructions:

Data is shared with Google for analytics processing only

Google's data retention is set to 14 months for our account

Data is anonymized and aggregated for reporting

Google's privacy policy applies: policies.google.com/privacy

Privacy Questions & Complaints

For privacy questions, complaints, or to exercise your rights, contact our Privacy Officer:

videna.psalmeleazar@gmail.com

Privacy Officer - Asetta Platform

Privacy Commissioner of Canada:

If you're not satisfied with our response, you can file a complaint with:

Privacy Commissioner of Canada
Phone: 1-800-282-1376
Website: www.priv.gc.ca

Last updated: January 30, 2025